Accounts Payable Specialist

Shanghai, China

About Us

Shorelight is reinventing the international education experience for both students and universities. In partnership with leading U.S. institutions, we build innovative degree programs—whether on campus or cloud-based, in the United States or students’ home countries—that help students thrive and create a new generation of successful, globally minded alumni.

Job Overview

The Accounts Payable Specialist is a high-energy, team-oriented individual who has strong interpersonal skills, an exceptional customer service ethic, and a desire to be the face of the organization to its employees and vendors. Based in Shanghai and reporting to the Senior Accountant, Shanghai, this position provides accounts payable reconciliation services to the region and ensures that all incoming invoices are processed on a timely and accurate basis.  As a member of local finance team, this position works closely with the global finance team in Boston and provides a high level of service to our employees and external partners.  This position ensures that all payments and finance activities align with Global Compliance requirements and the FCPA. This is a fantastic career opportunity for a self-driven, highly motivated individual looking to work in the education sector and contribute to all aspects of a mission-driven global education organization.

Essential Functions

Employees expense

• Conduct compliance reviews of expense reports submitted by employees and ensure that qualified supporting documents are received and properly filed. 
• Help all employees to understand and follow expense reimbursement policies. 
• Ensure that payments are processed on a timely and accurate basis and posted properly in the general ledger accounting system. 
• Work closely with the Global Financial team in Boston and ensure that all local finance practices are aligned with global best practices and policies. 
• Prepare required reports concerning employee expenses to ensure proper practices are being followed and expenditures are aligned with budgets.
• Handle VAT fapiao verification and bookkeeping
• Provide assistance with the annual audit and all interim reviews
• Perform other ad-hoc assignments as needed

Vendor management

• Process vendor expense transactions on a timely and accurate basis, including proper account setup, vendor invoice entry, and generation of periodic payment request runs for management approval
• Reconcile vendor accounts to ensure compliance with company policies and vendor contract terms. Propose adjustments as needed for management approval
• Manage all vendor agreements and ensure all agreements are handled in line with company policies

Minimum Qualifications

• Bachelor’s degree in accounting 
• 1-2 years accounting related work experience in a global organization
• Familiarity with various accounting systems
• Detail oriented and exceptional organizational skills
• Strong customer service orientation and communication skills
• Ability to meet deadlines and manage multiple tasks simultaneously
• Open minded, resilient, good interpersonal skills, ability to work independently and with a team
• Demonstrated experience with Microsoft Office Suite
• Fluency both in oral and written English 

Application Process

To apply for this position, please visit the Shorelight Careers page to submit an application with a resume and cover letter or send application to recruitmentchina@shorelight.com

Shorelight is an Equal Opportunity Employer.