Human Resources Coordinator

Remote

About Us

Shorelight is reinventing the international education experience for both students and universities. Based in Boston, the company works directly with top-ranked, nonprofit American universities to build innovative programs and high-touch, technology-driven services that help talented students thrive and become global citizens.

Job Overview

The Human Resources (HR) Coordinator supports the HR team in a dynamic, global organization. This role requires a highly organized, detail-oriented, team player who has superb interpersonal skills, exceptional attention to detail, and a strong customer service ethic. He/She/They will work across the department on all aspects of HR, including talent acquisition, onboarding, training, and HR operations.

Essential Functions

Talent Acquisition Support

• Enter all job requisitions into Jobvite (applicant tracking system) and post requisitions to all job boards and online platforms
• Serve as functional expert on Jobvite and answer any questions from hiring managers and candidates as necessary
• Schedule all US-based interviews within Jobvite
• Post all new jobs to Spark (internal website) and Team’s on a weekly basis
• Manage the background check process
• Generate offer letters
• Create new team member onboarding tickets and work with technology team to ensure new team members are set up with the appropriate equipment and access
• Handle all personnel action forms (PAFs) for payroll processing

New Team Member Onboarding

• Coordinate HR aspects of new hire orientation, including scheduling HR orientation, assigning new team member navigator, and working with respective hiring managers to ensure new team members are onboarded per our onboarding program, Setting Sail.
• Manage the master calendar for Setting Sale, ensuring new members have the appropriate onboarding meetings on their calendars
• Send 30-day check-in surveys to new team members
• Schedule 60- and 90-day check-ins between new team members and respective manager/HR Business Partner

Training Support

• Provide administrative support including, but not limited to, running reports, drafting presentations, and drafting correspondence
• Assist in the coordination of trainings by managing invitations and training schedules
• Create and maintain the master training schedule for Shorelight
• Administer LinkedIn Learning and other training programs through appropriate platforms

HR Operations

• Maintain all employee files and HR records
• Monitor the central HR mailbox and ensure all inquires are responded to in a timely manner
• Conduct employment verifications via telephone or electronically
• Ensure that Shorelight remains in compliance with applicable employment regulations

Minimum Requirements

• Bachelor’s degree
• 1+ years of HR, Talent Acquisition, or administrative experience in a complex, global company
• Ability to interact successfully with many different personality types and effectively develop and maintain strong working relationships across the region
• Demonstrated ability to build collaborative relationships throughout an organization despite geographic and time zone challenges
• Ability to meet deadlines and manage multiple tasks simultaneously
• Open minded, resilient, good interpersonal skills, ability to work independently and with a team
• Creative problem-solving skills with the ability to think quickly in a fast-paced environment
• Demonstrated experience with Microsoft Office Suite
• Must possess W.I.T. (willingness to do “whatever it takes”)!
• Fluency both in oral and written English 
• Experience managing the calendar(s) of others
• Eligibility to work in the United States without sponsorship

Preferred Qualifications

• Experience with Jobvite or another similar applicant tracking system
• Experience in Learning and Development or Talent Management

Application Process

To apply for this position, please visit the Shorelight Careers page to submit an application with a resume and cover letter.

Shorelight  is an Equal Opportunity Employer.